Privacy Policy
Effective Date: May 14, 2025
At Tring Con Club (“we”, “us” or “our”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose and safeguard your personal data when you use our website and services, in accordance with the EU General Data Protection Regulation (GDPR).
1. Data Controller
Tring Con Club
Email: [email protected]
Address: 70 High St, Tring HP23 4AF
2. Personal Data We Collect
We do not use cookies or tracking technologies on our website. The only personal data we collect and process are:
- Names
- Email addresses
- Phone numbers
These data are provided voluntarily by you when you:
- Register for club membership
- Sign up for events
- Contact us via email or phone
3. Purpose and Legal Basis for Processing
| Purpose | Legal Basis |
|---|---|
| Managing club memberships and event registrations | Performance of contract¹ |
| Sending communications about upcoming events | Legitimate interests² |
| Responding to your inquiries | Legitimate interests² |
¹ Processing is necessary to perform the membership agreement or event registration.
² Processing is necessary for our legitimate interests in running the club and keeping you informed, balanced against your rights and freedoms.
4. Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes outlined above, or as required by law. In general:
- Membership and event records: up to 3 years after last activity
- Contact enquiries: up to 1 year after resolution
5. Data Sharing
We will never sell or rent your personal data to third parties. We may share your data with:
- Service providers (e.g., event booking platforms) under strict confidentiality agreements
- Legal authorities, if required by law or to exercise/defend legal claims
6. Your Rights under the GDPR
Under the GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate or incomplete data
- Erasure (“right to be forgotten”), subject to legal obligations
- Restrict or object to processing based on legitimate interests
- Portability of your data in a structured, machine-readable format
- Withdraw consent at any time, where consent is the legal basis
To exercise any of these rights, please contact us at [email protected]. We will respond within one month of your request.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.
8. Changes to this Policy
We may update this Privacy Policy from time to time. The “Effective Date” at the top will reflect the date of the most recent revision. We encourage you to review this page periodically.
9. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact:
Data Protection Officer
Email: [email protected]